We wanted to take this opportunity to let you know that the M·A·C AIDS fund is currently undergoing a planning process.  While we will remain 100% committed to the fight against HIV/AIDS, it is likely that some of our individual program guidelines will be changing.   Any changes will be publicized on our website beginning in late September 2008 and will not go into effect until 2009.  Our website (www.macaidsfund.org) will be the best source of information about the Fund’s priorities going forward.
Please note that our application address and the number of required copies will be changing beginning with the June 15th application deadline. Please mail one copy of your complete grant application to the address listed at the bottom of this page.

Application Deadline
2008 Deadlines
March Round
Application due in house by December 14, 2007
June Round
Application due in house by March 14, 2008
September Round
Application due in house by June 13, 2008
December Round
Application due in house by September 15, 2008

2009 Deadlines
March Round
Application due in house by December 15, 2008
June Round
Application due in house by March 13, 2009
September Round
Application due in house by June 15, 2009

Grant applications are accepted year-round and proposals are reviewed and awarded quarterly (usually March, June, September and December). We encourage organizations to apply in advance of application deadlines and every attempt will be made to include all proposals at the meeting following receipt; however, some exceptions will be made depending upon volume.  Proposals must be in house by the due date and post marked requests will not be accepted. Our office hours are Monday – Friday, 9:00am to 5:00pm, (If required, CDN Business Registration #89111 1650 RR0001)

Upon receipt, you will receive an acknowledgment letter confirming receipt and advise when your request will go forward for Board consideration.  If something is missing, you will be notified by one of the members of the review committee who makes the funding recommendations.  The Board of Directors of the Fund ultimately makes the final decision and you will be notified with the results within a couple of days after the meeting.  A site visit may be required prior to final review of any grant request and successful grantees can expect to receive payment within the month following.

Program Categories
As the M·A·C AIDS Fund continues to evolve and grow, so does our diligence in maximizing the use of our funding.  In an effort to streamline our efforts we have identified the following four crucial areas of need affecting the epidemic:

Link Between Poverty and AIDS
Funding for basic needs such as food and housing to those living with HIV/AIDS.
Models of Care
Developing hospitals and increasing the number of doctors and nurses in countries that need it the most.
Treatment Adherence
Developing peer-based programs to help people adhere to their treatment regimes.
Prevention
Programs with a specific focus on high risk populations such as youth, people over 50, and African Americans

Eligibility
Grants are awarded to tax exempt, non-profit organizations that are 501(c) (3) and directly associated with HIV/AIDS. 

The M·A·C AIDS Fund does not fund the following:
Grants to Individuals
Lobbying activities
Ongoing general operating expenses or existing deficits
Endowments, unless they provide a direct service to PWA’s
Capital costs, eg. Bricks and mortar
Conferences, summits, briefings, PSA's
Research

Typical grant size for program ranges between $5,000 and $25,000 depending on scope of project and our past history with an organization. All grants are considered one-time gifts as the M·A·C AIDS Fund does not consider multi-year granting. For renewal requests of same program funding, there is a three year cap and organizations will be restricted to one proposal submission per year. 

With the exception of North American based charities, the M·A·C AIDS Fund does not accept unsolicited international grant proposals.
Grant Application Format and Checklist
Please provide all required information in the order listed:
1. Cover Sheet
2. Executive Summary (1 page maximum)
Summarize your program: what it is, why it is important, how it will change lives, and why you are qualified to implement it.
3. Organization Information (2 page maximum)
Please provide a brief description of your organization's history, mission statement, key achievements, current goals and objectives. Describe your current organizational structure including staff and volunteer support.
Briefly describe the demographics and the needs of the community or communities your organization serves. Please comment on other organizations in the area addressing the needs of these individuals and your collaborative initiatives with those organizations.
Please state what percentage of your overall organization budget goes directly to program versus administrative costs completed in your most recent fiscal year. 
4. Program Description (2-3 pages)
Describe the proposed program, including purpose, need, and specific services
Identify any target populations, the impact of the program along with projected goals, measurable objectives and action plans.
Address how and why it will be effective in meeting the program’s objectives.
Address any collaborations or partnerships and their roles; highlight how the program is strengthened through this partnership.
List similar existing projects, if any, and explain how your proposal differs and what effort will be made to work cooperatively
Anticipated outcome of the proposed project or program and how outcomes will be measured and evaluated.
Provide a timeline of implementation, if applicable.
If you are a prior grant recipient of the same program for which you are applying, a brief narrative that describes the progress of the program funded should be furnished, if not previously submitted.
5. Program Budget
Use the Program Budget Form included in the application.
On a separate sheet, describe each expense budget item, how it relates to the program and how the budgeted amount was calculated. Eg. Salaries - Total of $24,000 =2FTE, 1 Program Manager, 40hrs/wk @ $20/hr for 20 weeks, 1 Program Assistant, 40 hrs/wk @ $10/hr. for 20 weeks.
On a separate sheet, list each revenue amount requested from other foundations, corporations and other funding sources to which this proposal has been submitted. Eg. Foundations – Total of $10,000 = XYZ Foundation $5,000, ABC Foundation $5,000
List of priority items in the proposal project budget, in the event we are unable to meet your full request.
6. Attachments in the following order:
A copy of your organization's charitable status [in the U.S., IRS 501(c)(3) status] if this is the first time you are requesting funding from us
List of Board of Directors with affiliations
Current fiscal year organization operating budget
Most recent audited financial statements. If not available, attach most recent Form 990-PF (U.S. organizations only)
Most recent annual report (if there is none, please note)
Letters of support from clients, community partners or other funding sources.
Please mail one hard copy of the completed application to:
M·A·C AIDS Fund
130 Prince Street, 2nd Floor
New York, NY 10012
Applications should be received by the application due date. Applications postmarked on the due date will be considered late and automatically entered into the following grant round.
Electronic requests WILL NOT be accepted.
For inquiries or questions, please contact us at: macaidsfund@maccosmetics.com